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Technical Requirements

Aesthetica is a digital festival and prides itself on the technical quality of the films shown. All films screened at the live physical festival are edited onto genre reels where films play back to back without the need to break. We believe in not only showcasing the best short films from around the world, but also in creating a seamless and engaging audience experience.

The festival will be a hybrid event, exhibiting films live in cinemas and venues across York, as well as via our online platform, creating an on demand festival experience from home. As such, you may be requested to supply two versions of your film.


Formatting Guide

Short Film & Features

  • Aesthetica is a digital festival and we only accept Quicktime files. We do not accept playable DVDs, DCPs, tapes, or film reels.
  • For submission films should be submitted via FilmFreeway.
  • For live screenings films should be submitted as high quality Quicktime in the following format:
  • Quicktime wrapper – Apple ProRes 422 codec (h.264 will be accepted if bandwidth is an issue.)
  • Audio Codec – Integer 16bit 48KHz Stereo
  • Resolution: 1920 x 1080 Progressive
  • For online screenings films must be uploaded directly to our server as h.264 files.
  • If you are submitting a feature film, you may be asked to provide a quicktime matching the above settings or a DCP depending on the screening venue.

Virtual Reality

  • VR experience projects under 30 minutes will be considered for this category. 
  • We cannot provide any additional specialist equipment beyond headsets and VR computers.

Virtual Reality: MetaQuest 2 (untethered experiences) 

  • Experiences must be submitted as fully packaged APK files, for MetaQuest 2 devices. APK files with separate OBB files cannot be accepted. 
  • Projects must be shared via a valid, persistent and non-expiring file sharing service, e.g. Dropbox.
  • Please note that release channel offerings via Meta are not acceptable. All APK files for submissions must be offered directly via a file sharing service.  
  • Please note that some basic/free subscriptions for file sharing services e.g. We Transfer do not offer persistent links. Please check carefully before submitting. 
  • Please note that Google Drive folders and files are not acceptable due to common issues with corruption of files shared through via Google Drive

Virtual Reality: PVCR (tethered experiences)

  • Tethered/PCVR VR experiences must be compatible with HTC Vive headsets and tested on a PC with a maximum spec of 8GB NVIDIA GeForce RTX 3070 GPU, 10th generation Intel Core i7, 16GB DDR4 RAM, or equivalent. 

Mixed Reality: MetaQuest 3

  • Please note that a maximum playspace of 4 x 4 metres will be available for mixed reality experiences. 
  • Experiences that involve props or a specific physical set cannot be accepted. 

360 films:

  • 360 films under 30 minutes will be considered for this category. 
  • 360 films will be viewed and exhibited on MetaQuest 2 headsets, or headsets of a similar specification. 
  • Please ensure that files are provided in MP4 format (exported for VR at a suitable bitrate).

Important Technical Notes

Codec

  • ASFF uses Quicktime ProRes as its working codec for all film screenings (excluding VR & Immersive experiences).

Aspect Ratio

  • In order to standardise our screenings, all films are screened within a 1920×1080 boundary.
  • Ratios such as 2.35:1, 1.85:1, 1:33:1 should be presented within a 1920×1080 frame centred and pillarboxed or letterboxed accordingly.This excludes 360 & VR.

Technical Compliance

  • It is the filmmakers responsibility to ensure that the delivered film is technically correct. The festival adheres to a strict quality control check for all films, but ultimately it is the responsibility of the filmmakers to check the quality of their work. Please check your film thoroughly before delivery.
  • ASFF does not accept responsibility for visual or sound errors.

Audio

  • All ASFF films will be exhibited in stereo. Please do not supply a 5.1 mix in any circumstances.

Padding

  • All colour bars, leaders, cigarette burns and audio cues should be removed.

Subtitles

  • Any films that are not in the English language must be subtitled. Subtitles must be clearly legible and burnt into the quicktime.
  • Any subtitles and caption must be clearly legible. Please pay particular attention to font size, type and subtitle colour. White text on a light background will be hard to read.
  • Where necessary ensure subtitles have a border/drop shadow or are presented in a different colour to white to ensure the text is clearly legible.
  • For English language films, all filmmakers will be requested to supply a subtitle file (.srt or .vtt) to make their work accessible to viewers on our online platform.

File Name

  • Please ensure your Quicktime file is named as the title of your film.